Job Description

Employment Status:
Full time
Job Function:
Business Support
Department:
Accounts Payable
Shift Hours / Days:
Hours / Pay Period:

ACCOUNTS PAYABLE ASSOCIATE

We Fight Cancer: Care That Never Quits®

Cancer Treatment Centers of America® (CTCA®) delivers an extraordinary patient experience that delivers state-of-the-art, high quality care through an integrative model where a team of experts puts patients at the center of their own care. Every day is purposeful. Every day, you will help patients win the fight against cancer. Every day is challenging and rewarding beyond your imagination.

The Best Place to Work

We call ourselves Stakeholders because we all have a stake in the care and success of every patient. Today, CTCA Stakeholders deliver healing and hope to patients fighting complex and advanced cancer in Atlanta, GA, Chicago, IL, Philadelphia, PA, Phoenix, AZ and Tulsa, OK. Each of our hospitals earned a Best Place to Work distinction and has received numerous accreditations that celebrate our culture of clinical quality, innovation, high performance and wellness.

A Culture of Teamwork, Empowerment & Development

CTCA provides Stakeholders with exceptional support and easy access to a wide range of tools and resources they need to bring the best of themselves, every day. Our benefits, wellness, and compensation programs lead the market. Imagine accessing your own personal health coach! We also provide extensive training and career development opportunities that encourage professional and personal growth,it is a point of pride. Those are just a few of the ways we empower our Stakeholders to deliver the highest standard of care that we call the Mother Standard®.

JOB OVERVIEW

Optimize payments of CTCA and hospital invoices, expenses, and check requests through a timely and accurate data entry and reconciliation process.  Utilizes Lawson techniques and associated accounting systems to insure effectiveness of the process. Primary contact for all AP inquiries and data requests. Optimize payments of CTCA and hospital invoices, expenses, and check requests through a timely and accurate data entry and reconciliation process.  Utilizes Lawson techniques and associated accounting systems to insure effectiveness of the process. Primary contact for all AP inquiries and data requests. 

RESPONSIBILITIES

  • Make weekly and on demand system check and EFT payments for all hospital and corporate sites on a timely basis, which includes weekly/daily aging reporting to Treasury and ad hoc reporting. Audit all payments against invoices for accuracy.
  • Process manual and PO invoices, check requests, and expense reports.  Scan all payments and invoices properly in order to locate and return files.
  • Maintain multiple shared email boxes daily.
  • Check for proper approval levels and manager signatures on all invoices that are processed. Coordinate directly with Departments to resolve non-compliance.
  • Run transaction reports and balances payment batches with allocated cash on a daily basis. Perform vendor statement reconciliations on a regular basis to ensure timely payments of invoices. Research, code, and process refund checks.
  • Recognize and have a general understanding of the general ledger and maintain AP related General Ledger reclassifications.
  • Maintain master vendor file, assist in setting up new vendors, check TINs against IRS database.
  • Adhere to financial policies for all entries made into the Accounts Payable system.  
 
REQUIREMENTS
  • Minimum high school diploma.
  • Experience with MS Word, MS Excel, MS Outlook and a computer accounting system.
  • Minimum of 3 years full cycle Accounts Payable experience.
  • Strong interpersonal and communication skills and ability to work effectively with a wide range of constituencies.
  • Knowledge of Microsoft Excel, Outlook, and Word.
  • Good written and verbal communication skills with the ability to communicate effectively.
  • Able to coordinate and manage multiple priorities and responsibilities.
  • Experience with accounting principles.
  • Ability to keep confidentiality and maintain discretion essential.
  • Prioritize projects and shares information to facilitate smooth operation of the department.
  • Coordinates with Treasury, Management, and other AP Specialists to ensure accurate payments to vendors.
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